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Syncing WooCommerce with QuickBooks Online

Syncing WooCommerce with QuickBooks Online

Running an online business has its unique challenges. Whether you’re a first time WooCommerce business owner, or you run several online businesses, one of the biggest challenges you face is managing the large amounts of data that you receive, and ensuing that it is accurately represented across all channels.


If you manage your eCommerce store in isolation from your accounting software, you have a lot of data to keep track of. You’re accountable for ensuring that every single name, contact information, sales invoice, and inventory information is copied over perfectly.


While missing a 0 or a comma may seem like a minor error, it may have huge repercussions on your business.


Imagine under accounting or over accounting for a sale, or failing to update inventory and overselling… These are only a few of the things that can go wrong when manually transferring data. As humans we are error prone; no matter how small your store is or how many times you check your data, it’s possible to make a mistake.


The amount of time spent manually entering data and attempting to fix errors is costly and counterproductive, but luckily there’s a better way. By integrating your WooCommerce store with QuickBooks Online you can automatically sync your sales data, watch your orders roll in, and never worry about manually transferring your data again!


Choosing The Right WooCommerce + QuickBooks Online Sync Software

Once you have decided to revolutionize your accounting and your business as a whole by integrating your eCommerce store with QuickBooks, the next step is to choose the software that is right for you. There are a few key features to look for when deciding on the right platform to use.


•Type of Data Synced
•Sync Schedule/Methods
•Two-Way Sync
•Tax & Currency Support


Perhaps the most important feature to consider is the type of data synced. Your integration software should sync all of your sales, transaction fees, inventory, payment methods, and rules such as discount codes, shipping methods and tax rules.


Next, look into the sync schedule and methods. Many integration software providers limit your data syncing to once a day, and many don’t even allow you to select the time when the data syncs. That means that you may have to wait 24 hours to see new sales information in QuickBooks Online. To receive data immediately, look for a software like this one that offers Real-Time Sync, Scheduled Sync, and Manual Sync.


Pay attention to software limitations. Many providers limit services and data allowances by tiers; offering a low rate and then forcing customers to upgrade to a higher plan to get the complete amount of services that are advertised. The most common limitations are: type of data synced, amount of orders synced per month, and sync schedules.


Another feature to consider is Two-Way Sync. This feature allows you to both push and pull information from each platform. This means that you can transfer data from WooCommerce to QuickBooks Online, and from QuickBooks Online to WooCommerce.


If you sell to different countries or currencies, you may also want to consider your tax and currency support. If your platform doesn’t handle different tax and currency options, you’ll be stuck manually adjusting data.


For an easy comparison of the leading WooCommerce and QuickBooks Online Sync softwares, check out this chart:


WooCommerce Sync for QuickBooks Online by MyWorks Software is the newest integration software available. After years of research, this software has been developed to resolve all of the pain points experienced by WC and QuickBooks Online users.


While current solutions limit their plans by tiers, forcing you to upgrade or else limiting data allowances and services, this new plugin offers a monthly flat fee that includes everything – unlimited transactions, sales, customer and inventory sync, real-time sync, and two-way sync.


Unlike other plugins, WooCommerce Sync for QuickBooks Online by MyWorks Software is hosted completely on your WordPress site, meaning no data is passed to us or anyone else – ensuring the integrity of your data and stability of your real-time sync!

Also published on Medium.