In the early stages of your ecommerce business, manually recording WooCommerce orders in Xero might seem manageable. But as your store grows, this approach quickly becomes inefficient and error-prone. That’s where a dedicated WooCommerce integration for Xero becomes essential—helping you automate data entry, reduce mistakes, and free up time.

In this article, we’ve rounded up the top 5 WooCommerce integration software for Xero, complete with customer reviews, pricing, and key features. We’ll also walk you through three key factors to consider when choosing the right ecommerce integration tool for your business.

1. MyWorks: Customizable Xero-WooCommerce Sync

MyWorks gives you the best of two worlds: an off-the-shelf solution (so you don’t have to set up the integrations from scratch) and complete control over how and when your Xero app and WooCommerce account sync data.

For example, you can sync orders as sales receipts, estimates, or invoices. You can also map out custom fields to capture more granular data based on your ecommerce and accounting workflow.

Here’s how one of our customers describes their experience with MyWorks.

“I have found working with MyWorks to be one of the best product integration experiences I have had. Their support is phenomenal! Very responsive and extremely helpful! MyWorks is flexible enough to handle unique situations. For example, I’ve had custom fields captured in the checkout process. Once again, support for this has been great, and everything works smoothly and seamlessly.”

Top Features

• Two-way sync: Sync your product data both ways. Update inventory or pricing in Xero, which will automatically sync to WooCommerce.

• Compatibility with third-party plugins: MyWorks supports over 25 WooCommerce extensions, including Measurement Price Calculator and Custom Order Fields. This helps you build a more robust ecommerce accounting workflow. Check out the complete list of supported WooCommerce plugins. 

• Advanced payment support: MyWorks is compatible with all of WooCommerce’s payment gateways, including Stripe and WooPayments, and multiple currencies. You can also configure the workflow to update order status in Xero using custom payment triggers. 

• Sync multiple WooCommerce accounts: Say you have multiple WooCommerce stores. MyWorks allows you to sync all of these to one Xero company. This streamlines your store’s accounting data so you can see all your order and inventory information in one central platform. 

• Excellent customer support: MyWorks offers 24/7 ticket support across all plans. Our support team is always available to answer your questions, troubleshoot errors, and resolve any issues you may have. We also have an extensive knowledge base filled with helpful articles about setting up and using MyWorks for your ecommerce business. 

 

As a paid user, you can access our complimentary setup screen-sharing call. This will allow you to receive guidance and assistance if you have questions or issues during the setup process.

Pricing

MyWorks has a free plan that supports up to 20 monthly orders and syncs order data every thirty minutes. ecommerce businesses processing more orders can subscribe to one of our paid plans, starting at $19 per month (when billed annually). Check out our detailed pricing page to see what you get with each plan.

 

Related: How to sync WooCommerce and Xero with MyWorks

2. Zapier: No-code Xero-WooCommerce Integration

Zapier lets you build automated workflows between Xero and WooCommerce for different data entry tasks on your own. For example, you can set up a Zap (a workflow) that automatically creates a new Xero invoice every time you receive a new order in WooCommerce.

Bear in mind that this is a time-consuming process requiring some technical expertise. Things can quickly become complicated when using Zapier to set up a complex e-commerce accounting workflow.

If you’d rather not deal with complicated backend requirements, you’re better off with a done-for-you option with extensive customization capabilities like MyWorks.

Top Features

• Extensive template library: Zapier has a library of 15 customizable templates that you can tweak to set up different automations for your Xero and WooCommerce accounts. 

 

• Flexibility: You can build as many workflows as required for your ecommerce accounting needs. Zapier also lets you choose which events trigger actions, specify the actions to be taken, and customize how data is transferred between the apps.

 

• Integration with existing tools: If you already use various apps and services in your workflow, Zapier provides a way to integrate them seamlessly without switching to a new platform. This can reduce disruption and make the transition to automation smoother.

Pricing

Zapier has a free forever plan that lets you set up as many workflows as you need. It also offers four paid plans starting at $19.99 per month (billed annually). There’s an enterprise plan for large teams, but you’ll need to contact Zapier for a custom quote.

3. SAAS Integrator: IPaaS for WooCommerce and Xero

SAAS Integrator is quite similar to Zapier. It’s an integration-as-a-service platform that allows you to set up custom workflows and exchange data between Xero and WooCommerce. SAAS Integrator is a self-service system, meaning you won’t get direct assistance from the team to set up and use this tool.

SAAS Integrator has quite a few limitations. The biggest one is that it’s a non-native WooCommerce-Xero integration software, so it cannot match the capabilities of a specialized e-commerce sync.

It’s also missing a lot of customer enablement information that can help users get the most out of the product. For example, it doesn’t have any help resources for independently troubleshooting issues, which contrasts with its self-service setup. There are also no case studies or product walkthroughs on the website to help prospects make an informed buying decision.

Top Features

• Interactive dashboard: SAAS Integrator has an interactive dashboard that pulls important information about your WooCommerce-Xero sync status. Here, you can track the total number of synced data, new customers, and orders, and order fulfillment data. 

 

• Codeless setup: You don’t need advanced technical knowledge to set up and use the platform. Its intuitive interface makes it easy to understand and deploy different features.  

 

• Expandable: Besides Xero and WooCommerce, SAAS Integrator supports other platforms like Magento and OpenCart. This means you can create more complex workflows to suit your specific e-commerce accounting needs. For example, you can create three-way syncs for WooCommerce, Xero, and another platform offered in the integration library. 

Pricing

The pricing on the SAAS Integrator’s website is unclear, so you’ll need to contact the team for a custom quote.

4. Expandly: Multichannel Ecommerce Platform

Expandly provides everything you need to manage your ecommerce business, including product listings, order management, and integrations with platforms like Amazon, eBay, and Etsy. 

Its WooCommerce-Xero integration is easy to set up and supports features like batch invoicing and tracking categories in Xero. However, it’s still relatively basic compared to solutions built specifically for WooCommerce.

For example, you can’t update product data in Xero and have it appear in WooCommerce, and many features are geared more toward multichannel sellers. So, if you’re managing multiple online stores across different platforms and need a central hub, Expandly might be worth exploring. 

But if you’re focused solely on WooCommerce and want a native, two-way sync with Xero that includes products, inventory, and real-time updates, you’re better off with a purpose-built solution like MyWorks.

Top Features

• Automatically sync orders, products, and customers between WooCommerce and Xero.

 

• Multi-channel integrations: Sync Xero with other ecommerce platforms like Amazon and eBay. 

 

• Raise purchase orders: Raise and process orders for your WooCommerce products and send them to Xero.

 

• Bulk exports: Send WooCommerce sales orders to Xero as a single group invoice, avoiding Xero’s transaction limit.

Pricing

• Accounting Plan: £100/month, supporting up to 2,000 monthly orders and 1,000 SKUs.​
• Premium Plan: £400/month, accommodating up to 7,500 monthly orders and 15,000 SKUs.​
• Expanders Plan: £650/month, designed for businesses processing up to 15,000 monthly orders and managing 50,000 SKUs.

 

5. Xeroom: WooCommerce-Xero Integration Plugin

Xeroom is a dedicated WordPress plugin that connects your WooCommerce store to Xero for streamlined order syncing and accounting. 

It gives you fine-grained control over how WooCommerce data is posted into Xero—including order statuses, tax handling, and contact mapping—and now supports new features like Stripe payment reconciliation and improved product/inventory syncing.

While Xeroom offers excellent capabilities, the plugin is complex and can be difficult to install and use. You’ll have to read through a lot of documentation to understand how the tool works, and there are no walkthrough videos to guide you through the deployment process. There’s no live chat option on the platform, so the only way to reach the support team is through email, which doesn’t guarantee quick responses.

Top Features

• Flexible order posting: You decide how and when to post WooCommerce orders to Xero. You can set up an automated order posting schedule, post orders manually, or send bulk orders. 

 

• Audit logging: track changes with detailed logs for compliance and troubleshooting.

 

• Contact mapping: choose which contact information appears in Xero. You can map orders by billing name, company name, or WooCommerce contact address.

 

• Two-way inventory check: automatically confirm product availability in WooCommerce and Xero so you don’t sell unavailable items.

Pricing

• Starter License: $97/year. Includes core order syncing features for smaller stores.
• Premium License: $197/year. Includes advanced features like Stripe reconciliation, 2-way inventory sync, and priority support.
• Premium Plus License: $497/year. Includes installation plus Zoom and phone support.
• Ultimate License: $997/year. This includes support for end users and 24-hour same-day support.

 

What To Consider When Choosing a WooCommerce-Xero Integration

There are three essential things to consider when choosing a WooCommerce Integration software application for Xero. 

• Ease of use: look for an application that is easy to install and configure, offering clear instructions and support. This will help you get up and running quickly and avoid potential issues.

 

• Features: consider the features that are most important to your ecommerce business, such as two-way data flow, flexible mapping, and inventory sync. Look for an integration tool with the features you need to streamline your operations and improve your workflow.

 

• Pricing: Compare the pricing of different WooCommerce-Xero integrations to find one that fits your budget. Some plugins offer more features than others, so consider the value you’re getting for your money. Also, remember to check for any hidden fees associated with the integration.

 

Whether you’re scaling up your store or are tired of manual bookkeeping, MyWorks offers the most flexible, reliable, and user-friendly WooCommerce-Xero integration.

Sign up for a free MyWorks account today.

WooCommerce-Xero Integration FAQs

Find answers to common questions about syncing your WooCommerce store with Xero. 

1. What is an e-commerce integration Software Tool? 

An e-commerce integration software connects your e-commerce store with your accounting software, such as Xero. It helps automate key tasks like order syncing, invoice creation, inventory updates, and tax mapping. This kind of WooCommerce bookkeeping integration reduces manual work, saves time, and improves accuracy in your financial reporting.

2. Can WooCommerce Integrate With Xero? 

Yes! You can connect Xero with WooCommerce using integration tools like MyWorks, which offers real-time syncing. These solutions automate the flow of order data, payments, inventory, and customer information from WooCommerce to Xero, making your bookkeeping process faster and more efficient.

3. Can I Use an Integration Software Tool to Sync My Historical Data with Xero? 

Yes, many WooCommerce to Xero data sync tools allow you to backfill historical transactions such as past orders, invoices, and payments. This helps ensure your Xero records are complete and accurate, even if you’ve only recently started using an integration.